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Edit a Product

Overview​

You can edit and update existing "Product" master data.

Purpose​

The primary purpose of the product editing function is to appropriately update the existing "Product" master and centrally manage the original product information on DEXTRE.
By editing language-specific information such as product names and descriptions, as well as prices by Transaction Term (Trade Terms) x Currency, and reference masters including Category, Tax, Description of Goods, and Metadata, you maintain the consistency of product information and ensure that stakeholders always refer to the same information.

At the same time, by performing updates based on pre-defined input items and reference masters, it suppresses variations in judgment and input content among staff, aiming for standardized operations and the prevention of individualization.

Feature Description​

Editable Items​

In product editing, you can edit and update product master information except for the SKU Template.
Model Numbers and SKU numbers are also editable, but they must be unique strings that do not duplicate other products.

Specifying SKU Property Values​

You can specify or change SKU Property Values for attributes defined in the SKU Template.

SKU Property Values refer to specific values associated with attributes.
In the case of apparel products, this corresponds to Black or White for the Color attribute.

Language-specific Product Information Input​

Product Name, Product Description, Short Description, and Notes for Catalog PDF can be entered for each language enabled in the Core Preferences.
Data registered by language is displayed according to the user's language settings.

Price Settings by Transaction Term and Currency​

Input forms for prices are prepared based on the Currency and Trade Terms (Transaction Term) settings in Core Preferences.
Prices registered for the product are displayed according to the buyer's Transaction Currency and Transaction Language.

Settings for Images and Images By Symbol​

Product images can be uploaded on the spot.
Uploaded images are saved in storage, and it is also possible to specify images that have already been uploaded.

Images By Symbol, which are used as thumbnails for SKUs, can also be set.

Instructions​

Instructions are explained in the following sections.

Preparation​

In product editing, the following masters are used depending on the content of the edits.

  • Description of Goods (Description Attribute): This master is mainly used when creating "Export Documents".
  • Tax: This master is used for calculating tax amounts.
  • Category: This is an attribute master for grouping products.
  • Option: This master defines product options that do not affect the management of inventory (SKU).
  • Custom Attribute: This is a custom attribute master for products, used for "Metadata" and "Custom SKU Metadata".

In addition, input forms for Language, Transaction Term, and Currency are prepared according to the settings in Core Preferences.

Move to Product Editing Screen​

  1. Click the Products menu.
  2. Click the Edit button for the product you wish to edit.
    You will transition to the "Product Editing" page.
tip

You can search for products by filtering from each item in the Search Products.

Enter Product Data​

The following sections explain how to enter product data.
Edit the input items as necessary.

Basics​

  1. Product Name
    Enter the product name by language.
    Check Copy to copy the product name from the "Primary Language".

  2. Product description
    Enter the product description by language.
    Check Copy to copy the Product description from the "Primary Language".

    Enable HTML Mode
    A preview considering HTML tags is displayed on the right side of the input form.
    Use the toggle button to specify whether to enable or disable HTML Mode for items where HTML Mode input is possible.

    • Enable: The input field switches to HTML Mode. You will be able to enter descriptions using HTML tags and attributes.
    • Disable: Does not switch to HTML Mode. Enter descriptions in text.

    The tags and attributes that can be used are as follows.

    • HTML Tag: h1, h2, h3, h4, h5, h6, br, b, strong, em, i, s, div, p, span, table, thead, tbody, tfoot, tr, th, td, ul, ol, li, dl, dt, dd
    • Attribute: style (Only color can be used.)

  3. Short description
    This is the text displayed in the product list.
    Enter the Short Description by language. (Within 25 characters)
    Check Copy to copy the Short Description from the "Primary Language".

  4. Notes for Catalog PDF
    Enter the product description text to be displayed in the PDF of the web catalog by language.

  5. Model Number
    Enter a code to uniquely identify a single product.
    For example, an "Item Number" or "Model Number" corresponds to this.

  6. HS Code
    You can enter an HS code per product.

    An HS code is a number used to classify export product items.
    It is mainly used for export documents. If not used, input is not required.

  7. Delivery Date
    Set whether to set a delivery date for the product or not using the toggle button.

    • When the Set the delivery date toggle button is Enabled:
      Set the Delivery Date period as From (Start Date) to To (End Date).
      You can select dates from the calendar.

      If you want to allow the buyer to specify a preferred date within the delivery date period when placing an order, check Enable delivery date selection.

      Example (If the delivery date is January 1st to January 31st): It is possible to receive a request such as "The order date is January 5th, but I want delivery on January 25th".

    • When the Set the delivery date toggle button is Disabled: The Delivery Date will not be set.

  8. Country of Origin
    Select the country of origin from the dropdown.

  9. Description of Goods
    You can select the description of goods per product.
    Select from items pre-registered in "Products > Product Attributes > Description Attributes tab".
    From the list displayed in the pull-down, select the relevant Description of Goods.

    It is also possible to create a new Description Attribute master on the spot by clicking the Add button.

  10. Apply Taxes
    Select from items pre-registered in Create a Tax Master.
    Check the taxes to be handled for the product.

Categories Settings​

Click Add a Category to add one input form for category linking.
Each Category can be selected from items pre-registered in "Products menu > Product Attributes > Categories tab".

Since multiple categories can be registered, Add a Category as many times as necessary.

It is also possible to create a new category master on the spot from Create a New Category.

SKU Settings - SKU Variation Settings​

Set the SKU expansion (variation) of the product.
SKU expansion (variation) refers to the combination of a product and SKU Property Values.

warning

The SKU Template cannot be changed during product editing.
If it is not the intended SKU Template, please create a new product.

Select SKU Properties
Check any SKU Property Values from the displayed SKU Properties.
By selecting SKU Property Values, the SKU expansion (variation) of the product to be edited is determined.

*SKU Property Value: Values such as Black or White for Color, and S or M for Size.

It is also possible to create a new SKU Property (Value) master on the spot by clicking the Add button.

SKU Settings - Data Entry per SKU​

Once the SKU expansion (variation) is set, data input forms for each SKU are prepared in a table format.

  1. Active checkbox
    This is checked by default.
    If there are unnecessary SKUs, uncheck them to set them to an inactive state.

  2. SKU No.
    By default, a unique code like ModelNumber_SKUProperty1_SKUProperty2_... is automatically generated.
    If necessary, you can also enter a customized SKU number.

    Clicking the Regenerate button will regenerate the SKU number with the latest combination of ModelNumber_SKUProperty1_SKUProperty2_....
    Any data being entered will be overwritten.

  3. Barcode
    If there is an assigned barcode, you can enter it.

  4. HS Code
    You can enter an HS code per SKU.
    The HS code entered per SKU takes precedence over the HS code entered per product.

  5. Description of Goods
    You can select the description of goods per SKU.
    Select from items pre-registered in "Products menu > Product Attributes > Description Attributes tab".
    From the list displayed in the pull-down, select the relevant Description of Goods.

    The description of goods selected per SKU takes precedence over the description of goods selected per product.

  6. Weight
    Enter the weight as a numerical value. Input up to 4 decimal places is possible.

  7. Backorder
    You can specify whether to make the SKU ineligible for backorder.
    Check this if you want to make it ineligible for backorder.

    *Backorder: A system where orders are accepted even when product inventory is at 0, and items are shipped as soon as they arrive.

Option Settings​

Settings related to product options.
If not incorporated into your operations, settings are not required.

  1. Enable Option Setting
    You can specify whether to enable options using the toggle button.

    • Yes: Enables options.
    • No: Disables options.

  2. Selectable Options
    Select from items pre-registered in "Products menu > Product Attributes > Options tab".
    Check the options to be used.

  3. Option Variant settings
    You can select the option variants (item choices) defined for the selected option.
    Check the option variants to be used.

    You can set the option variants to be used for each SKU.

Transaction Term Rate Overrides Settings​

You can set "Transaction Term Rate Overrides" for products.

Click Move to custom pricing condition setting page to move to the settings page (transitions in a new tab).

Price Related Settings​

Enter the cost, retail price, and wholesale price based on the Currency and Transaction Term enabled in Core Preferences.

Basic Operation:

Click the Copy button to batch enter the base price for all SKUs.
To enter prices individually for each SKU, follow the procedure: "Edit button > Enter Price > Set button".

Input Procedure:

  1. Manufacturing Cost (Purchasing Cost)
    You can enter the product cost. This can only be entered in the "Default Currency".

    By registering the manufacturing cost, it will automatically refer to the manufacturing cost and reflect it in the inventory data when the "Inventory" of the product is created or overwritten.

  2. Retail Price
    You can enter the maker's suggested retail price (reference retail price) of the product for each currency.

  3. Price
    You can enter the price from all combinations of Transaction Term and Currency.
    Enter the price for the combinations used in transactions.

    Price (Wholesale Price / Recommended Retail Price) is displayed when "Transaction Term: Wholesale Price / Recommended Retail Price" is enabled.
    Enter the Retail Price that serves as the basis for wholesale rate–based pricing.

Materials Settings​

  1. Add a Material
    Click Add a Material to add one input form.
    Materials are entered by part.

    Since multiple materials can be registered, Add a Material as many times as necessary.

  2. Parts Name
    Enter the name of the material part.

    Example (Apparel): Body, Lining, Separate cloth, etc.

  3. Material Name
    Enter the name or composition of the material.

    Example (Apparel): Wool 50%, Cotton 50%, etc.

  4. Article
    Select the article (customs category) for the material from the dropdown.
    In the current specifications, you can only select from the following four:

    • NONE
    • WOVEN
    • KNIT
    • LEATHER

    The article (customs category) is mainly used for export documents.

Metadata and Custom SKU Metadata Settings​

You can freely set unique items that do not exist in DEXTRE's standard input items per product or SKU.

Both Metadata and Custom SKU Metadata can be selected from items pre-registered in "Products menu > Product Attributes > Custom Attributes tab".

  1. Metadata
    Register "Custom Attributes" per product number.
    Register data common to all SKUs in Metadata.

    Click Add an Attribute to add one input form.
    Since multiple attributes can be registered, click Add an Attribute as many times as necessary.

    • Attribute Type: Select the custom attribute to be used from the dropdown.
    • Value: Enter data according to the custom attribute.

    Click Add a new Attribute Type to create a new custom attribute master on the spot.

  2. Custom SKU Metadata
    Register "Custom Attributes" per SKU.
    Register different data for each SKU in Custom SKU Metadata.

    Click Add an Attribute to add one input form.
    Since multiple attributes can be registered, click Add an Attribute as many times as necessary.

    • Attribute Type: Select the custom attribute to be used from the dropdown.
    • Value per SKU:
      Input fields for each SKU expand horizontally.
      Enter data according to the custom attribute for each SKU.

    Click Add a new Attribute Type to create a new custom attribute master on the spot.

Media - How to Operate Each Item​

  1. Image
    Select and add product images, and perform settings related to product images.

    • Select an Image
      Click Select an Image to upload images and select images to be added to the product.

      Please check Image Upload and Selection Procedure for details.
      It explains the upload and selection procedure for images added to products.

    • Display caption form for images
      Specify whether to set descriptions for product images or not.
      Enable or disable using the toggle button.

      • Enabled: You can enter a description for each product image. Descriptions are entered by language.
      • Disabled: No descriptions for product images are set.

    • Enable customization of images to be displayed in the product list view
      Enable or disable using the toggle button.

      • Enabled: You can specify up to two thumbnail images to be displayed in the product list from the selected images.
      • Disabled: Thumbnail images to be displayed in the product list cannot be specified. The first and second product images are used.

    • Enable customization of images to be displayed in Catalog PDF
      Enable or disable using the toggle button.

      • Enabled: You can specify up to two images to be displayed in the Catalog PDF from the selected images.
      • Disabled: Images to be displayed in the Catalog PDF cannot be specified. The first and second product images are used.

  2. Video
    You can add videos to products.
    There are methods to add a video link and to add a video file.

    • Add video link
      Enter the embed URL of the video.

      Example (YouTube): https://www.youtube.com/embed/xxxxxxxx

    • Add video file
      Select a video file and upload it to DEXTRE.

      warning

      Uploading video files with large file sizes puts pressure on the server's storage, so video links are recommended as much as possible.

      Server storage capacity is up to 50GB in the standard plan.
      If it exceeds 50GB, additional costs will occur. (500 yen/month per 10GB)

  3. 3D/360° HTML5 URL
    Enter the HTML URL of the 3D/360° image uploaded to the server.

  4. Images By Symbol
    Symbol images are used as thumbnail images for SKUs.
    You can add symbol images based on the definition in the SKU Template.

Media Settings - Image Upload and Selection Procedure​

Explains the procedure for uploading and selecting product images.
Explained in the following two cases.

  • When uploading and registering new images to DEXTRE
  • When using images already uploaded to DEXTRE

When uploading and registering new images to DEXTRE:

  1. Click Select an Image.
    The "Select a Product Image" modal will open.

  2. Click Upload an Image to switch the display.

  3. Click Select an Image to select the images to be uploaded.
    It is also possible to add them by drag and drop.

    info
    • The standard aspect ratio for product images is 2:3.
    • The maximum file size for images is 3MB.
      Image files exceeding 3MB cannot be uploaded.
    • The recommended file size is up to 300KB.
      If you select an image exceeding 300KB, uploading is possible, but a warning will be displayed.

  4. Image Aspect Ratio
    Used when you want to bulk change the aspect ratio (orientation) of images to be uploaded.

    Select either Portrait orientation or Landscape orientation from the dropdown.
    Clicking Apply All allows you to bulk change the aspect ratio of all images.

  5. Upload Image List
    Thumbnails of images to be uploaded are displayed in a row.
    The following operations are possible for each image.

    • You can control the upload order by reordering with drag and drop.
    • You can individually change the aspect ratio (orientation) of images from the dropdown.
    • Click the trash can icon to remove it from the upload image list.

  6. Execute Upload
    Once the upload order and aspect ratio settings for images are complete, click the Upload button.
    Images are selected simultaneously with the completion of the upload.
    As a result, the selected images are displayed in the media section of the product.

When using images already uploaded to DEXTRE:

  1. Click Select an Image.
    The "Select a Product Image" modal opens.

  2. Confirm that Select an Image is open.
    * This is displayed by default.

  3. From the image list, click to select the images to be used.
    Images in a selected state will have a blue border.
    Images are added to the product in the order they were selected. You can reorder them by drag and drop later.

    If there are many images displayed, click the Next button to display the next page.

    tip

    Utilizing the image "Search" and "Sort" makes it easier to find the desired image.

    • Search: You can search for product images saved in the brand's media storage by "Keywords" or "Date Created".
    • Sort By Created Date: When searching by a specified created date, you can reorder the image list by specifying Ascending / Descending.

    After specifying search conditions, click the Search button to display search results.
    Click the Reset button to reset search conditions.

  4. Execute Selection
    Once selection of images to be registered to the product is complete, click the Select button.
    Images are added to the product.

Edit a Product​

After confirming the input content, click the Update button.

If the process succeeds, the product is updated.
If the process fails, an error is displayed. Confirm the content and try again.

Important Notes​

Model Number Requires a Unique String​

The Model Number must be a unique string that does not duplicate other products.
If the same Model Number exists, the update will fail, so please confirm that there are no duplicates in the existing product list before updating.

SKU Template Cannot Be Changed​

The SKU Template is finalized at the time of product creation and cannot be changed during product editing.
Therefore, what can be added or excluded during editing is limited to SKU Properties within the range defined in the SKU Template.

If it was not created with the intended SKU Template, it cannot be fixed in product editing, so it is necessary to re-create the product.

Establish Operational Rules for Adding SKU Property Values​

In SKU variation specification, you can add SKU Property Values on the spot.
Immediate master addition is flexible, but notation variations and duplicates easily occur, requiring consolidation work later. We recommend establishing naming conventions and approval flows for color names, size names, etc., and selecting them after consolidating them into a common master.

Troubleshooting​

Input Fields for Desired Language, Transaction Term, and Currency Are Not Displayed​

They might not be enabled in the Maker Settings.

  1. Open Core Preferences.
  2. Confirm the following settings and enable them as necessary.
    • Enabled Languages
    • Trade Terms and Conditions
    • Enabled Currencies

Cannot Click the Update Button​

If there is invalid input, the Update button will either be unclickable or an error will be displayed at execution.

  1. Confirm that there are no omissions in required fields.
  2. Confirm that the Model Number does not duplicate other products.
  3. If you are editing the SKU composition, confirm that the SKU Template and SKU Property Values are set correctly.
  4. If an error is displayed, correct the input according to the displayed content.