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Create a Letter Head for Document Output

Overview​

This feature allows you to register and manage Letter Head images to be inserted into the header of various document PDFs.

Purpose​

By creating a Letter Head, you can use a common header image across multiple document PDFs such as Delivery Notes and Invoices, allowing you to manage company and brand representation in one place.

Registering a Letter Head in advance eliminates the need to prepare separate images for each document, making it easier to unify the appearance and operational rules of your forms.

Feature Description​

What is a Letter Head?​

A Letter Head is an image inserted into the header of various document PDFs.

You can register Letter Heads for each Brand and manage them in a list.

The registered Letter Heads can be selected and used when downloading various document PDFs.

Document PDFs that can apply a Letter Head​

You can apply a Letter Head to the following 6 types of documents.

  • Delivery Note
  • Goods Return Note
  • Invoice
  • Credit Note
  • Commercial Invoice
  • Packing List

Instructions​

Navigating to the Letter Head creation screen​

  1. Click on the Brand menu.
  2. Click the Document Settings button.
    You will be redirected to the "Document Settings" page.
  3. Click the Letter Heads tab.
    *It is open by default.
  4. Click the Create Letter Head button.
    You will be redirected to the "Create Letter Head" page.

How to fill out the form​

  1. Display Name (Required)
    Enter the display name of the Letter Head.

  2. Is Default
    Use the toggle button to specify whether to set the Letter Head to be created as the default.

    • Yes: Set as default. It will be set as the default Letter Head when downloading document PDFs.
    • No: Do not set as default.

  3. Click the Select an Image button and select the image to upload.
    You can also add it by drag and drop.

Creating a Letter Head​

  1. Check the contents and click the Create button.

    If the process is successful, the Letter Head will be created.
    If the creation fails, check the error details and try again.

Important Notes​

Format and recommended size of uploadable image files​

The recommended size and supported formats for the Letter Head image are as follows.

  • Recommended size: Width 762px, Height 96px
  • Supported file type: jpeg, png, webp, gif

Only one can be set as the default​

Only one Letter Head can be set as the default.

If you set the created Letter Head as the default, any other Letter Head already set as the default will be unset.