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Create a Catalog

Overview​

The catalog creation feature allows you to create catalogs for buyers to browse and order products online.

Purpose​

The primary purpose of the catalog creation feature is to centralize information management by managing the settings required for product publication and order reception on a single screen.

By configuring the access scope, payment methods, shipping settings, and order deadlines on a per-catalog basis, you can standardize operational rules.

Feature Description​

Main Information Configured in Catalog Creation​

In catalog creation, you enter the Catalog Name, Catalog Status, payment methods, order conditions, media, and various incidental settings.

The following four items are required for catalog creation:

  • Catalog Name
  • Inventory Order Policy (Required only when the inventory management feature is enabled)
  • Catalog Status
  • Payment Methods

Display Conditions for Inventory Order Policy​

The Inventory Order Policy is an input item that appears only when the inventory management feature is enabled.

Types of Catalog Status​

There are three types of Catalog Status:

  • Open: The catalog is published and viewable by all connected buyers.

  • Limited Access: The catalog is published and viewable only by connected buyers who have been granted access.

    As an exception, users who know the "Instant Order Link" or "Dynamic Brand Link" can access the catalog.

  • Closed: The catalog is hidden.

Behavior of Catalog Open At and Order Deadline​

  • Catalog Open At: If a Catalog Open At date is set, the catalog content cannot be viewed until that date and time. It becomes viewable once the Catalog Open At date has passed.
  • Order Deadline: Once the order deadline has passed, the catalog itself can still be viewed, but order operations can no longer be performed.

Prerequisites for Media and Related Masters​

Images and videos can be configured for the catalog.

The recommended sizes for the main visual image are as follows:

  • Recommended Image size: 1920px × 768px
  • Aspect Ratio: 5:2

Videos can be configured in two ways: video links (embedded) and video files (direct upload). The handling of storage consumption differs depending on the configuration method.

If you wish to configure Shipping Fee Rate Groups, lookbooks, or custom attributes, you must create each master in advance.

Instructions​

Navigating to the Operation Screen​

  1. Click the Catalogs menu.
  2. Click Create a New Catalog.
    You will be redirected to the "Create a New Catalog" page.

How to Fill Out the Form​

Enter Basic Information​

Enter the Catalog Name, Sub Title, etc., for each language configured in Core Preferences.

  1. Catalog Name (Required)
    Enter the name of the catalog for each language.

    This is used on the catalog screen viewed by buyers, as well as in order data and various search filters.

  2. Sub Title
    Enter a Sub Title for each language as needed.

    This is primarily displayed in the catalog list.

  3. Description
    Enter the catalog summary or description as needed.

    This is displayed on the catalog detail page.

  4. Code
    Enter a unique code for the catalog as needed.

    This is used in bulk import features related to catalogs.
    You cannot register a code that duplicates another catalog.

  5. Inventory Order Policy (Required if the inventory management feature is enabled)
    Select an Inventory Order Policy from the dropdown menu.

    The selectable inventory order policies depend on the definitions in "Maker Settings > Inventory Resource > Inventory Order Policy".

  6. Catalog Open At
    Use the toggle button to specify whether to set a Catalog Publication Date and Time.

    • Enable Set Catalog Publication Date and Time: Set the Publication Date and Time for the catalog. The catalog will be published to Buyers after the specified date and time.
    • Disable Set Catalog Publication Date and Time: Do not set a Publication Date and Time.

    Please set the Catalog Open At date based on the time zone configured in your browser.

    Example: If the browser is on Japan time, enter the time in Japan.

  7. Order Deadline
    Use the toggle button to specify whether or not to set an order deadline.

    • Enable Set Order Deadline: Sets an order deadline. Orders will be accepted until the specified date.
    • Disable Set Order Deadline: Does not set an order deadline.

    Please set the order deadline based on the time zone configured in your browser.

    Example: If the browser is on Japan time, enter the time in Japan.

  8. Catalog Status (Required)
    Select a Catalog Status from the dropdown menu.

    • Open: A status that publishes the catalog and makes it viewable to all connected buyers.

    • Limited Access:
      A status that publishes the catalog and makes it viewable only to connected buyers who have been granted access.

      *As an exception, "Instant Order Link" and "Dynamic Brand Link" will be accessible even under Limited Access if the link is known.

    • Closed: A status that hides the catalog.

  9. Select the buyer type to display at the pre-tax price
    Check and select the buyer type (Company / Individual) to be displayed at pre-tax prices.

    For the checked buyer types, the price display in the product list and product details will show only the pre-tax price (except at checkout).

  10. Display Retail Price
    Use the toggle button to specify whether or not to display the Suggested Retail Price.

    • Yes: The Suggested Retail Price will be displayed to the buyer.
    • No: The Suggested Retail Price will not be displayed to the buyer.
      However, if the "Transaction Term: Wholesale Price / Recommended Retail Price" is used, the retail price will be displayed even if set to No.

Enter Buyer Address Information​

  1. Address
    Use the toggle button to specify whether or not to display the address input field at checkout.

    • Show address input field in checkout.: Displays the address input field at checkout. Address information will be registered to the created order.
    • Hide the address input field in checkout.: Does not display the address input field at checkout. Address information will not be registered to the created order.

    In the following cases, the address input field will be forcibly displayed regardless of the setting, as address entry is required:

    • When shipping settings are applied
    • When Stripe Credit Card Payment is selected

    Additionally, when integrating with Next Engine order management, address information is required, so please make sure to enable the address input field.
    *Please be aware that the system cannot enforce this.

  2. Select requirements for buyer address information
    Check and select the items to be made mandatory when a buyer places an order.

    It is recommended to enable "Bill to / Delivery to".

Enter Order and Transaction Settings​

  1. Payment Methods
    Select the payment method for the buyer.

    *If you are using the "Stripe Credit Card Payment Add-on", the "Stripe Credit Card Payment" option will be displayed.

    If not using the Stripe Credit Card Payment Add-on
    Check Pay Outside the App.

    You can check the Stripe Credit Card Payment Add-on under "Maker Settings > Payment Feature > Stripe Credit Card Payment (Paid feature)".

    If using the Stripe Credit Card Payment Add-on
    If you wish to accept credit card payments for the catalog you are creating, check and select "Stripe Credit Card Payment".
    "Pay Outside the App" refers to performing independent settlement using payment methods agreed upon between the maker and buyer (such as bank transfer or Cash on Delivery) as usual, without using a credit card.

  2. Shipping Fee Settings
    You can select shipping fee rules as needed.

    • If shipping fee rate groups have been created, you can select the shipping fee rule to apply upon order reception.
    • Configure this for each combination of "Currency" and "Country".

    You can check shipping fee settings under "Maker Settings > Shipping Fee > Create a New Rate Group".

  3. Comment required upon ordering
    Use the toggle button to specify whether to make comment entry mandatory at the time of order.

    • Yes: Makes comment entry mandatory when a Buyer places an order.
      • Enter a guide (explanation, question, etc.) for the comment required from the Buyer.
      • If the Copy checkbox is enabled, the text will be copied from the primary language.
    • No: Makes comment entry optional when a Buyer places an order.

  4. Order Comment Type
    Select the comment method for buyers from the following two types in the dropdown menu:

    • Free text: The buyer can enter comments freely.
    • Predefined: You can create item choices that serve as answers to the comment guide.
      • Click Add a Predefined Comment to add item options and enter comments for responses.
      • Enter comments for each language.
      • If the Copy checkbox is enabled, the text will be copied from the primary language.

Configure Media and Additional Information​

  1. Image
    By clicking Select an Image, you can upload images and select the image to be set for the catalog header.

    For details, see Steps to Upload and Select Images.
    This explains the procedure for uploading and selecting images to be configured for the catalog.

  2. Video
    Configure a video link or video file as needed.

    Videos hosted on external sites such as YouTube, as well as uploaded video files, can be embedded in the catalog details screen.

    There are methods to add a video link and to add a video file.

    • Add video link
      Enter the embed URL of the video.

      Example (YouTube): https://www.youtube.com/embed/xxxxxxxx

    • Add video file
      Select a video file and upload it to DEXTRE.

  3. Lookbook
    You can select a lookbook to display in the catalog from the dropdown menu as needed.

    Lookbooks can be created from the "Media menu > Lookbook tab".

  4. Allow Buyers to Download Catalog PDF
    You can choose between "Allow" and "Deny" in the dropdown.

    • Allow: Buyers will be able to download the Catalog PDF for this catalog.
    • Deny: Buyers will not be able to download the Catalog PDF for this catalog.

Configure Media and Additional Information - Steps to Upload and Select Images​

The following explains the steps for uploading and selecting the image to be set for the catalog header.
This is explained in two cases:

  • To register by uploading a new image to DEXTRE
  • To use an image already uploaded to DEXTRE

To register by uploading a new image to DEXTRE:

  1. Click Select an Image.
    The "Select a Catalog Image" modal will open.

  2. Click Upload an Image to switch the view.

  3. Click Select file to choose the image to upload.
    It is also possible to add images by dragging and dropping.

    info
    • The standard aspect ratio for catalog header images is 5:2.
    • The recommended size is 1920×768px.
    • The maximum file size for images is 3MB.
      Image files exceeding 3MB cannot be uploaded.
    • The recommended file size is 300KB or less.
      If an image exceeding 300KB is selected, upload is still possible, but a warning will be displayed.

  4. Upload Image List
    Thumbnails of the images to be uploaded are displayed in a row.
    The following operations are possible for each image:

    • You can control the upload order by rearranging them via drag and drop.
    • Click the trash can icon to remove an image from the upload list.

  5. Execute Upload
    Once the upload order settings for the images are complete, click the Upload button.
    Upon completion of the upload, the image to be set for the catalog header is selected.

To use an image already uploaded to DEXTRE:

  1. Click Select an Image.
    The "Select a Catalog Image" modal will open.

  2. Confirm that Select an Image is open.
    *It is open by default.

  3. From the image list, click to select the image to use.
    Selected images will have a blue border.
    Images are added to the catalog in the order they were selected. They can be rearranged later via drag and drop.

    If many images are displayed, click the Next button to view the next page.

    tip

    Utilizing the "Search" and "Sort" features for images makes it easier to find the desired image.

    • Image Search: You can search for catalog images saved in the brand's media storage by "Keywords" or "Created Date".
    • Sort By Created Date: When searching by a specified creation date, you can rearrange the image list by specifying Ascending / Descending.

    After specifying the search criteria, click the Search button to display the results.
    To reset the search criteria, click the Reset button.

  4. Execute Selection
    Once the image selection is complete, click the Select button.
    The image to be set for the catalog header is selected.

Enter "Catalog Tags"​

  1. Select Tags
    You can set Control Tags and Public Tags for internal data classification and operational notes.
    Enable the checkbox for the tag you want to set from the options.

    • Control Tags: Not displayed on the buyer's screen. For internal data classification and operational notes.
    • Public Tags: Published to buyers. Mainly used for searching/filtering content (e.g., catalogs) and badge display.

How to Create Tags​

  1. Click the Create Tag button.
    The "Create a New Tag" modal will open.

  2. Enter the following items:

    • Tag Code (Required)
      Enter a code to identify the tag.
    • Tag Name (Required)
      Enter the display name of the tag.
    • Description
      Enter a brief description of the tag.
    • Tag Color
      Use the toggle button to specify whether or not to set a color for the tag.
      • Set Color enabled: Specify an arbitrary color from the color picker.
      • Set Color disabled: No color will be set for the tag.

  3. After confirming the input details, click the Create button.
    The created tag will be added to the options for Select Tags.

Enter Catalog Custom Attributes​

  1. Catalog Custom Attributes
    Enter values for catalog custom attributes as needed.

    To use these, you must have created catalog custom attributes in advance.

    The method for creating catalog custom attributes can be confirmed under "Catalog menu > Catalog Custom Attributes".

Create the Catalog​

After confirming the contents, click the Create button.

Upon successful creation, you will be redirected to the catalog list screen, and the created catalog will be displayed.
If creation fails, please check the error details and try again.

Important Notes​

Opening date and time is based on the browser's time zone​

The Catalog Open At date is determined based on the time zone of the browser being operated.

If you are matching local time for overseas exhibitions, please enter the time considering the time difference.

Limited Access may still be accessible via links​

Even if the Catalog Status is Limited Access, users who know the "Instant Order Link" or "Dynamic Brand Link" can access it.

Direct upload of video files consumes storage capacity​

Registering a large number of video files (direct upload) may result in exceeding the contract storage capacity limit (50GB).

If 50GB is exceeded, an additional fee of 500 yen/month will be charged for every 10GB.

Images outside the recommended size may affect display quality or speed​

It is recommended to use images of the recommended size (Aspect Ratio 5:2, 1920×768px).

Configuring images outside the recommended size may affect image quality and display speed.