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Edit a Catalog

Overview​

This operation allows you to edit and update the settings, Media, Tags, and other details of an existing Catalog.

Purpose​

The main purpose of the catalog editing feature is to centrally manage information for catalogs currently in use and keep the published content up to date.

By updating items such as the Catalog Name, Release Date, Order Deadline, and Payment Method, you can continuously adjust the conditions presented to Buyers.

Feature Description​

Main information set in Catalog editing​

In Catalog editing, you can update the Basic Information of an existing Catalog.

The following three items are required for Catalog editing:

  • Catalog Name
  • Inventory Order Policy (Required only when the Inventory Management feature is enabled)
  • Payment Method

Display conditions for Inventory Order Policy​

The Inventory Order Policy is an input item that appears only when the Inventory Management feature is enabled.

Behavior of Release Date and Order Deadline​

  • Release Date: When a Release Date is set, the Catalog content cannot be viewed until that date. It becomes viewable only after the Release Date has passed.
  • Order Deadline: Once the Order Deadline has passed, the Catalog itself remains viewable, but ordering operations can no longer be performed.

Prerequisites for Media and related masters​

Images and Videos can be set for a Catalog.

The recommended size for the main visual image is as follows:

  • Recommended Image size: 1920px × 768px
  • Aspect Ratio: 5:2

Videos can be set in two ways: Video URL (Embeddable Link) or Video file (Direct Link). The handling of storage consumption varies depending on the setting method.

To set a Shipping Fee Rate Group, Lookbook, or Custom Attribute, each respective master must be created in advance.

Instructions​

Navigating to the Catalog editing screen​

  1. Click the Catalogs menu.

  2. Select the Catalog you wish to edit from the list and click the Edit button.
    You will be redirected to the "Edit a Catalog" page.

    • You can search for the target Catalog by narrowing down items using the Filter Catalogs.

How to enter the form​

Edit the input items as necessary.

Entering Basic Information​

Enter the Catalog Name, Sub Title, etc., for each language set in Core Preferences.

  1. Catalog Name (Required)
    Enter the name of the Catalog for each language.

    This is used on the Catalog screen viewed by Buyers, as well as in Order data and various search filters.

  2. Sub Title
    Enter the subtitle for each language as necessary.

    It is primarily displayed in the Catalog list.

  3. Description
    Enter the Catalog Overview and description as necessary.

    It is displayed on the Catalog Details page.

  4. Code
    Enter the Unique Code for the Catalog as necessary.

    It is used in the bulk import functions related to Catalogs.
    Codes that duplicate those of other Catalogs cannot be registered.

  5. Inventory Order Policy (Required if the Inventory Management feature is enabled)
    Select an Inventory Order Policy from the dropdown menu.

    Selectable Inventory Order Policies depend on the definitions in "Maker Settings > Inventory Resource > Inventory Order Policy".

  6. Catalog Open At
    Use the toggle button to specify whether to set a Catalog Publication Date and Time.

    • Enable Set Catalog Publication Date and Time: Set the Publication Date and Time for the catalog. The catalog will be published to Buyers after the specified date and time.
    • Disable Set Catalog Publication Date and Time: Do not set a Publication Date and Time.

    Please set the Catalog Open At date and time based on the Timezone set in your browser.

    Example: If your browser is on Japan time, enter the time in Japan.

  7. Order Deadline
    Specify whether to set an Order Deadline using the toggle button.

    • Enable Set Order Deadline: Sets an order deadline. Orders will be accepted until the specified date.
    • Disable Set Order Deadline: Does not set an order deadline.

    Please set the Order Deadline date and time based on the Timezone set in your browser.

    Example: If your browser is on Japan time, enter the time in Japan.

  8. Select the buyer type to display at the pre-tax price
    Select the Buyer Type (Company / Personal) to be displayed with pre-tax prices.

    For selected buyer types, product list and detail pages show pre-tax prices only (except at checkout).

  9. Display Retail Price
    Use the toggle button to specify whether or not to display the Suggested Retail Price.

    • Yes: The Suggested Retail Price will be displayed to the buyer.
    • No: The Suggested Retail Price will not be displayed to the buyer.
      However, if the "Transaction Term: Wholesale Price / Recommended Retail Price" is used, the retail price will be displayed even if set to No.

Entering Buyer Address Information​

  1. Address
    Specify whether to show or hide the address input field in checkout using the toggle button.

    • Show address input field in checkout.: Displays the address input field at checkout. Address information will be registered in the created Order.
    • Hide the address input field in checkout.: Hides the address input field at checkout. Address information will not be registered in the created Order.

    In the following cases, address input is Required, and the address input field will be forcibly displayed regardless of the settings:

    • When Shipping Fee settings are applied.
    • When Stripe Credit Card Payment is selected.

    Note that address information is also Required when integrating with NEXT ENGINE order management. Please enable the address input field.
    *Please be aware that this cannot be enforced by the system.

  2. Select requirements for buyer address information
    Check and select the items that must be Required for entry during Buyer checkout.

    It is recommended to enable "Bill to / Delivery to".

Entering Order and Transaction Settings​

  1. Payment Methods
    Select the Payment Method for Buyers.

    *If the "Stripe Credit Card Payment Add-on" is in use, the option for "Stripe Credit Card Payment" will be displayed.

    If not using the Stripe Credit Card Payment Add-on
    Check Pay Outside the App.

    Information regarding the Stripe Credit Card Payment Add-on can be confirmed under "Maker Settings > Payment Feature > Stripe Credit Card Payment (Paid Feature)".

    If using the Stripe Credit Card Payment Add-on
    Check and select "Stripe Credit Card Payment" if you wish to accept credit card payments for this Catalog.
    "Pay Outside the App" refers to performing independent settlement using payment methods agreed upon between the Maker and the Buyer (such as Bank transfer or Cash on Delivery) without using a credit card.

  2. Shipping Fee Settings
    Select Shipping Fee rules as necessary.

    • If a Shipping Fee Rate Group has been created, you can select the Shipping Fee rule to be applied at the time of order.
    • Set this for each combination of "Currency" and "Country".

    Information regarding Shipping Fee settings can be confirmed under "Maker Settings > Shipping Fee > Create a New Rate Group".

  3. Comment required upon ordering
    Use the toggle button to specify whether to make comment entry mandatory at the time of order.

    • Yes: Makes comment entry mandatory when a Buyer places an order.
      • Enter a guide (explanation, question, etc.) for the comment required from the Buyer.
      • If the Copy checkbox is enabled, the text will be copied from the primary language.
    • No: Makes comment entry optional when a Buyer places an order.

  4. Order Comment Type
    Select the comment method for Buyers when ordering from the following two types via the dropdown:

    • Free text: Buyers can enter comments freely.
    • Predefined: You can create item options that serve as answers to the Comment Guides.
      • Click Add a Predefined Comment to add item options and enter comments for responses.
      • Enter comments for each language.
      • If the Copy checkbox is enabled, the text will be copied from the primary language.

Setting Media and Additional Information​

  1. Image
    By clicking Select an Image, you can upload images and select the image to be set in the Catalog header.

    For details, please check the Steps to upload and select images.
    This explains the procedure for uploading and selecting images for the Catalog.

  2. Video
    Set a Video URL or Video file as necessary.

    You can embed videos hosted on external sites like YouTube or uploaded video files into the Catalog Details screen.

    There are methods to add a Video URL and to add a Video file.

    • Add video link
      Enter the Embeddable Link for the video.

      Example (YouTube): https://www.youtube.com/embed/xxxxxxxx

    • Add video file
      Select a Video file and upload it to DEXTRE.

  3. Lookbook
    Select the Lookbook to be displayed in the Catalog from the dropdown as necessary.

    Lookbooks can be created via the "Media menu > Lookbook tab".

  4. Allow Buyers to Download Catalog PDF
    Select from "Allow" or "Deny" in the dropdown.

    • Allow: Buyers will be able to download the Catalog PDF for this Catalog.
    • Deny: Buyers will not be able to download the Catalog PDF for this Catalog.

Setting Media and Additional Information - Steps to upload and select images​

This explains the procedure for uploading and selecting the image to be set in the Catalog header.
The explanation is divided into the following two cases:

  • To upload and register a new image to DEXTRE
  • To use an image already uploaded to DEXTRE

To upload and register a new image to DEXTRE:

  1. Click Select an Image.
    The "Select a Catalog Image" modal will open.

  2. Click Upload an Image to switch the view.

  3. Click Select file and select the image to upload.
    You can also add images by dragging and dropping.

    info
    • The standard aspect ratio for Catalog header images is 5:2.
    • The recommended size is 1920×768px.
    • The maximum file size for images is 3MB.
      Image files exceeding 3MB cannot be uploaded.
    • The recommended file size is up to 300KB.
      If an image exceeding 300KB is selected, uploading is possible, but a Warning will be displayed.

  4. Upload Image list
    Thumbnails of the images to be uploaded are displayed side by side.
    The following operations are possible for each image:

    • You can control the upload order by reordering via drag and drop.
    • Click the trash can icon to remove an image from the upload list.

  5. Executing the upload
    Once the upload order settings are complete, click the Upload button.
    Upon completion of the upload, the image to be set in the Catalog header is selected.

To use an image already uploaded to DEXTRE:

  1. Click Select an Image.
    The "Select a Catalog Image" modal will open.

  2. Ensure that Select an Image is open.
    *It is open by default.

  3. Click to select the image to use from the image list.
    The selected image will have a blue border.
    Images are added to the Catalog in the order they are selected. They can be reordered later via drag and drop.

    If many images are displayed, click the Next button to view the next page.

    tip

    Using image "Search" and "Sort" makes it easier to find the desired image.

    • Search: You can search for Catalog header images stored in the brand's media storage by "Keywords" or "Date Created".
    • Sort By Created Date: When searching by a specified creation date, you can sort the image list by specifying Ascending / Descending.

    After specifying search conditions, click the Search button to display the search results.
    Click the Reset button to reset the search conditions.

  4. Executing the selection
    Once the image selection is complete, click the Select button.
    The image to be set in the Catalog header is selected.

Entering "Catalog Tags"​

  1. Select Tags
    You can set Control Tags and Public Tags for internal data classification and operational notes.
    Enable the checkbox for the tag you wish to set from the options.

    • Control Tags: Not visible to buyers. For internal classification and operational notes.
    • Public Tags: Visible to buyers. Used primarily for searching and filtering buyer-facing content (e.g., catalogs) and displayed as badges.

How to create Tags​

  1. Click the Create Tag button.
    The "Create a New Tag" modal will open.

  2. Enter the following items:

    • Tag Code (Required)
      Enter the code to identify the tag.
    • Tag Name (Required)
      Enter the display name of the tag.
    • Description
      Enter a brief description of the tag.
    • Tag Color
      Specify whether to set a Tag Color using the toggle button.
      • Set Color enabled: Specify any color from the color picker.
      • Set Color disabled: No Tag Color is set.

  3. After confirming the input details, click the Create button.
    The created tag will be added to the options in Select Tags.

Entering Catalog Custom Attributes​

  1. Catalog Custom Attributes
    Enter values for Catalog Custom Attributes as necessary.

    To use these, Catalog Custom Attributes must be created in advance.

    Information on how to create Catalog Custom Attributes can be confirmed under "Catalog menu > Catalog Custom Attributes".

Executing the Catalog update operation​

After confirming the contents of the input form, click the Update button.

If the update is successful, you will be redirected to the Catalog list screen, and the edited Catalog will be updated.
If the update fails, check the error details and try again.

Important Notes​

Release Date is based on the browser's Timezone​

The Release Date is determined based on the Timezone of the browser being operated.

When aligning with local time for overseas exhibitions, etc., please enter the time considering the time difference.

Direct upload of video files consumes storage capacity​

Registering a large number of Video files (direct upload) may cause you to exceed the contract Storage size limit (50GB).

If 50GB is exceeded, an additional fee of 500 yen/month will be charged for every 10GB.

Images outside the recommended size may affect display quality or speed​

It is recommended to use images within the recommended size (Aspect Ratio 5:2, 1920 × 768px).

Setting images outside the recommended size may affect image quality or display speed.