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Configure Buyer Access for a Limited-Access Catalog

Overview​

This feature allows you to grant and revoke buyers' access to catalogs set to "Limited Access".

Purpose​

The primary purpose of setting access permissions for Limited-Access Catalogs is to explicitly control the buyers who can view them and to ensure compliance and governance.

By centrally managing buyer access on a catalog-by-catalog basis, you can maintain an appropriate scope of information disclosure.

Feature Description​

Prerequisites for Access Permission Settings​

Granting or revoking access using this feature is only possible when the catalog's status is set to "Limited Access".

For details on the types of publication status, please refer to "Types of Publication Status" in Create a Catalog.

Granting and Revoking Access​

There are two independent functions for setting access permissions: Grant Access and Revoke Access.

These are separate functions and are performed from different screens.

  • Grant Access: Performed on the dedicated Grant Access screen.
  • Revoke Access: Performed on the dedicated Revoke Access screen.

For example, you cannot revoke access from the Grant Access screen.

Instructions​

To set buyer access permissions for a limited catalog, follow one of the operational flows below:

  1. Grant Access
  2. Revoke Access

1. Grant Access​

  1. Click the Catalogs menu.

  2. Click Grant Access for the desired limited catalog.
    You will be redirected to the "Grant buyers access to the catalog" page.

  3. Check the buyers you want to grant access to.

    • You can narrow down buyers by entering criteria in Search Buyers.
    • To select all buyers displayed in the list, click Select All.
    • To uncheck all selections, click Unselect All.

  4. After confirming the entries, click the Apply button.

Upon successful processing, access permission is granted to the selected buyers, and they will be able to view the limited catalog.

2. Revoke Access​

  1. Click the Catalogs menu.

  2. Click Revoke Access for the desired limited catalog.
    You will be redirected to the "Revoke buyers access to the catalog" page.

  3. Check the buyers whose access permission you want to revoke.

    • You can narrow down buyers by entering criteria in Search Buyers.
    • To select all buyers displayed in the list, click Select All.
    • To uncheck all selections, click Unselect All.

  4. After confirming the entries, click the Apply button.

Upon successful processing, the access permission for the selected buyers is revoked, and they will no longer be able to view the limited catalog.

Important Notes​

Check Access Permissions When Starting New Business​

When a new business relationship starts with a buyer, they may not have access to limited catalogs.

If necessary, please grant access using the Grant Access button.

Special Catalogs Cannot Have Access Permissions Set​

Special catalogs with a SPECIAL label, such as those related to partner inventory, are not subject to control by the Grant Access or Revoke Access functions.