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Duplicate a Catalog

Overview​

This feature allows you to create a new Catalog by copying the settings and information of products to apply to the catalog from an existing catalog.

Purpose​

The primary purpose of the catalog duplication feature is to reduce input work and save time when creating a new catalog with a similar configuration.

Based on the settings and product configuration of an existing catalog, you can create a new catalog by changing only the necessary parts.

Feature Description​

Contents to be Copied​

The following information will be copied from the source catalog to the new catalog:

  • Various settings such as Payment, Delivery, and Order Deadline
  • The list of products to apply to the catalog and their display order

Items Requiring Input​

After duplication, a form similar to "Catalog Menu > Catalogs > Create a New Catalog" will be displayed.

The following items are required:

  • Catalog Name
  • Inventory Order Policy (Required only if the inventory management feature is enabled)
  • Catalog Status
  • Payment Method

Handling of Codes​

Since the Code must not duplicate other catalogs, it is necessary to rewrite it to a new value during duplication.
The code from the source catalog is displayed in its original state, so please change it before creation.

If the code was originally blank, no change is necessary.

Types of Catalog Status​

There are three types of Catalog Status:

  • Open: The catalog is published and can be viewed by all connected buyers.

  • Limited Access: The catalog is published and can be viewed only by connected buyers who have been granted access.

    As an exception, "Instant Order Link" and "Dynamic Brand Link" can be accessed by anyone who knows the link.

  • Closed: The catalog is hidden.

Behavior of Catalog Open At and Order Deadline​

  • If a Catalog Open At is set, the catalog content cannot be viewed until that time. It becomes viewable after the open date and time has passed.
  • If an Order Deadline is set, once the deadline passes, the Add to cart button will be hidden and orders cannot be placed, even if the catalog itself is still viewable.

Prerequisites for Media and Related Masters​

Images and videos can be set for the catalog.

The recommended sizes for the main visual image are as follows:

  • Recommended image size: 1920px × 768px
  • Aspect Ratio: 5:2

Videos can be set using two types: video links (embedded) and video files (direct upload), and the handling of storage consumption varies depending on the setting method.

If you want to set a Shipping Fee Rate Group, Lookbook, or Custom Attribute, you must create each master in advance.

Instructions​

Navigating to the Operation Screen​

  1. Click the Catalogs menu.
  2. Click the Copy button for the catalog you wish to duplicate.
    You will be redirected to the "Create a catalog by copy" page.
    The catalog creation form will be displayed with the information of the source catalog already filled in.

How to Fill Out the Form​

Correct the input items as necessary.

If a Code is registered, be sure to rewrite it to a new value.

Enter Copy Settings​

  1. Select A Catalog
    Select the source catalog to be duplicated from the dropdown.

    • In the initial state, the catalog for which the Copy button was clicked before transitioning to the form is selected.
    • If you change the catalog, the content of each input item will be updated with the content of the selected catalog.
    • Copy products from the source:
      • If the checkbox is enabled, products included in the source catalog will be copied to the new catalog.
      • If the checkbox is disabled, the new catalog will be created with an empty product list.

Enter Basic Information​

Catalog Name, Subtitle, etc., should be entered for each language configured in Core Preferences.

  1. Catalog Name (Required)
    Enter the name of the catalog by language.

    This is used on the catalog screen viewed by buyers, as well as in order data and various search filters.

  2. Sub Title
    Enter a sub title by language as necessary.

    This is primarily displayed in the catalog list.

  3. Description
    Enter the overview or description of the catalog as necessary.

    This is displayed on the catalog detail page.

  4. Code
    Enter the unique code of the catalog as necessary.

    This is used in the bulk import features related to the catalog.
    A code that duplicates another catalog cannot be registered.

  5. Catalog Open At
    Use the toggle button to specify whether to set a Catalog Publication Date and Time.

    • Enable Set the catalog open at.: Set the Publication Date and Time for the catalog. The catalog will be published to Buyers after the specified date and time.
    • Disable Set the catalog open at.: Do not set a Publication Date and Time.

    Please set the date and time for the Catalog Open At based on the timezone set in your browser.

    Example: If the browser is set to Japan time, enter the time in Japan time.

  6. Order Deadline
    Specify whether to set an order deadline using the toggle button.

    • Enable Set Order Deadline: Sets an order deadline. Orders will be accepted until the specified date.
    • Disable Set Order Deadline: Does not set an order deadline.

    Please set the date and time for the Order Deadline based on the timezone set in your browser.

    Example: If the browser is set to Japan time, enter the time in Japan time.

  7. Inventory Order Policy (Required if inventory management is enabled)
    Select an Inventory Order Policy from the dropdown.

    The selectable inventory order policies depend on the definitions in "Maker Settings > Inventory Resource > Inventory Order Policy.

  8. Select the buyer type to display at the pre-tax price
    Select the buyer type (Company / Individual) to be displayed with pre-tax prices.

    For the checked buyer types, price displays in the product list and product details will show only pre-tax prices (excluding checkout).

  9. Catalog Status (Required)
    Select a Catalog Status from the dropdown.

    • Open: A status that publishes the catalog and makes it viewable to all connected buyers.

    • Limited Access:
      A status that publishes the catalog and makes it viewable only to connected buyers who have been granted access.

      *As an exception, "Instant Order Link" and "Dynamic Brand Link" can be accessed even if the status is Limited Access, provided the user knows the link.

    • Closed: A status that makes the catalog hidden.

Enter Buyer Address Information​

  1. Address
    Specify whether to display the address input field at checkout using the toggle button.

    • Show address input field in checkout.: Displays the address input field at checkout. Address information will be registered to the created order.
    • Hide the address input field in checkout.: Hides the address input field at checkout. Address information will not be registered to the created order.

    In the following cases, address input is required, so the address input field will be forcibly displayed regardless of the setting:

    • When shipping settings are applied
    • When Stripe Credit Card Payment is selected

    Address information is also required when integrating with NEXT ENGINE order management, so please ensure the address input field is enabled.
    *Please note that the system cannot enforce this.

  2. Select requirements for buyer address information
    Check and select the items to be made required during the buyer's order process.

    It is recommended to enable "Bill to / Delivery to."

Enter Order and Transaction Settings​

  1. Payment Methods
    Select the payment methods for the buyer.

    *If you are using the "Stripe Credit Card Payment Add-on," the option for "Stripe Credit Card Payment" will be displayed.

    If not using the Stripe Credit Card Payment Add-on
    Check Pay Outside the App.

    The Stripe Credit Card Payment Add-on can be confirmed from "Maker Settings > Payment Feature > Stripe Credit Card Payment (Paid Feature)."

    If using the Stripe Credit Card Payment Add-on
    If you wish to accept credit card payments in the catalog you are creating, check and select "Stripe Credit Card Payment."
    "Pay Outside the App" refers to performing unique settlements outside the credit card system, using payment methods agreed upon with the buyer (such as bank transfer or cash on delivery).

  2. Shipping Fee Settings
    You can select shipping fee rules as necessary.

    • If a Shipping Fee Rate Group has been created, you can select the shipping fee rule to apply at the time of order.
    • Set these for each combination of "Currency" and "Country."

    Shipping fee settings can be confirmed from "Maker Settings > Shipping Fee > Create a New Rate Group."

  3. Comment required upon ordering
    Use the toggle button to specify whether to make comment entry mandatory at the time of order.

    • Yes: Makes comment entry mandatory when a Buyer places an order.
      • Enter a guide (explanation, question, etc.) for the comment required from the Buyer.
      • If the Copy checkbox is enabled, the text will be copied from the primary language.
    • No: Makes comment entry optional when a Buyer places an order.

    To make comment input optional when a buyer places an order

    • Set the toggle button to No.

  4. Order Comment Type
    Select the method for buyers to leave comments from the following two types via the dropdown:

    • Free text: Buyers can freely enter comments.
    • Predefined: You can create item choices that serve as answers to the comment guide.
      • Click Add a Predefined Comment to add item options and enter comments for responses.
      • Enter comments by language.
      • If the "Copy" checkbox is enabled, the text will be copied from the primary language.

Configure Media and Additional Information​

  1. Image
    By clicking Select an Image, you can upload images and select the image to be set for the catalog header.

    For details, please check Steps to Upload and Select Images.
    This explains the procedure for uploading and selecting images to set for the catalog.

  2. Video
    Set a video link or video file as necessary.

    You can embed videos published on external sites like YouTube or uploaded video files into the catalog detail screen.

    There are methods to add a video link and to add a video file.

    • Add video link
      Enter the embed URL of the video.

      Example (YouTube): https://www.youtube.com/embed/xxxxxxxx

    • Add video file
      Select a video file and upload it to DEXTRE.

  3. Lookbook
    You can select the lookbook to display in the catalog from the dropdown as necessary.

    Lookbooks can be created from the "Media Menu > Lookbook tab."

  4. Allow Buyers to Download Catalog PDF
    You can choose between "Allow" and "Deny" in the dropdown.

    • Allow: Buyers will be able to download the Catalog PDF for this catalog.
    • Deny: Buyers will not be able to download the Catalog PDF for this catalog.

Configure Media and Additional Information - Steps to Upload and Select Images​

The following explains the steps to upload and select the images to be set for the catalog header.
The explanation is divided into the following two cases:

  • When registering by uploading a new image to DEXTRE
  • When using an image already uploaded to DEXTRE

When registering by uploading a new image to DEXTRE:

  1. Click Select an Image.
    The "Select a Catalog Image" modal will open.

  2. Click Upload an Image to switch the display.

  3. Click Select file and select the image to upload.
    It is also possible to add images by dragging and dropping.

    info
    • The standard aspect ratio for the catalog header image is 5:2.
    • The recommended size is 1920×768px.
    • The maximum file size for images is up to 3MB.
      Image files exceeding 3MB cannot be uploaded.
    • The recommended file size is up to 300KB.
      If an image exceeding 300KB is selected, uploading is possible, but a warning will be displayed.

  4. Upload Image List
    Thumbnails of images to be uploaded are displayed in a row.
    The following operations are possible for each image:

    • You can control the upload order by rearranging them with drag and drop.
    • Click the Trash Can Icon to remove the image from the upload list.

  5. Executing Upload
    After completing the upload order settings for the images, click the Upload button.
    The image to be set for the catalog header will be selected at the same time the upload is completed.

When using an image already uploaded to DEXTRE:

  1. Click Select an Image.
    The "Select a Catalog Image" modal will open.

  2. Confirm that Select an Image is open.
    *This is displayed by default.

  3. Click and select the image to use from the image list.
    Images in a selected state will have a blue border.
    Images will be added to the catalog in the order they were selected. They can be rearranged later using drag and drop.

    If many images are displayed, click the Next button to show the next page.

    tip

    Utilizing the "Search" and "Sort" features for images makes it easier to find the desired image.

    • Image Search: You can search for catalog header images saved in the brand's media storage by "Keywords" or "Created Date."
    • Sort By Created Date: When searching by a specified creation date, you can rearrange the image list by specifying Ascending / Descending.

    After specifying the search conditions, click the Search button to display the search results.
    To reset the search conditions, click the Reset button.

  4. Executing Selection
    After completing the image selection, click the Select button.
    The image to be set for the catalog header will be selected.

Entering "Catalog Tags"​

  1. Select Tags
    You can set Admin Tags and Public Tags for internal data classification and operational notes.
    Enable the checkbox for the tag you want to set from the options.

    • Admin Tags: Not displayed on the buyer's screen. For internal data classification and operational notes.
    • Public Tags: Published to buyers. Mainly used for searching/filtering content (e.g., catalogs) and badge display.

How to Create a Tag​

  1. Click the Create Tag button.
    The "Create a New Tag" modal will open.

  2. Enter the following items:

    • Tag Code (Required)
      Enter a code that identifies the tag.
    • Tag Name (Required)
      Enter the display name of the tag.
    • Description
      Enter a brief description of the tag.
    • Tag Color
      Specify whether to set a tag color using the toggle button.
      • Set Color enabled: Specify any color from the color picker.
      • Set Color disabled: No color will be set for the tag.

  3. After confirming the input details, click the Create button.
    The created tag will be added to the options in Select Tags.

Entering Catalog Custom Attributes​

  1. Catalog Custom Attributes
    Enter values for catalog custom attributes as necessary.

    If you intend to use them, you must have created the catalog custom attributes in advance.

    How to create catalog custom attributes can be confirmed in "Catalog Menu > Catalog Custom Attributes."

Copy a Catalog​

After confirming the content, click the Copy button.

Upon successful duplication, you will transition to the catalog list screen, and the copied catalog will be added.
If duplication fails, check the error content and try again.

Important Notes​

Regarding Code Duplication​

The Code must be a unique string that does not duplicate other catalogs.
If you attempt to create one with a duplicate code, an error will occur at the time of creation.