Skip to main content

Record a Supplier Payment

info

This page describes procedures for environments using Inventory Management (New Method).

If your screen layout differs from the one shown on this page, refer to the Inventory Management (Conventional Method) manuals.

Overview​

This page explains how to record payments to suppliers in Inventory Management (New Method).

Purpose​

This feature is used to centrally manage payment information for suppliers.

By checking payment information together with payable balances, you can understand the payment status for each supplier.

Feature Description​

What Is Payment Registration?​

This feature records payments made to suppliers as payment records in DEXTRE's payables management.

This feature is available in environments where payables management is enabled.

Payments are treated as unapplied immediately after they are recorded.

After recording a payment, you can apply it to payables.

For information on supplier payables status, see Activate Supplier Payables.

Required Fields and Input Conditions​

Supplier, Payment date, and Payment amount are required fields.

Payment date
Specify a payment date on or before the current business date determined by the business time settings.
Past dates must fall within the backdating period configured in the business time policy, measured from the current business date.
Payments cannot be recorded more than 365 days before that date.

You can check the business time policy at Inventory > Settings > Business time.

Payment amount
Enter a positive number greater than 0 using half-width digits.

Use . for the decimal point. Do not use comma separators or currency symbols.

The number of decimal places that can be entered differs by currency.

  • Integer: JPY, KRW, VND
  • Up to two decimal places: AUD, CAD, CNY, DKK, HKD, INR, IDR, MYR, NOK, PHP, RUB, SGD, SEK, CHF, THB, GBP, USD, TWD, EUR, BRL

Information Available After Registration​

After you record a payment, the payment details page opens.

On the supplier payment details page, you can check the registered details and the payment application status for payables.

Instructions​

Navigate to the Payment Registration Page​

  1. Click the Inventory menu.
  2. Click Purchasing.
  3. Click Payables and payments.
  4. Click Payments.
  5. Click the Record payment button.
    The "Record supplier payment" page opens.

How to Fill in the Form​

info

Payment currency displays the Valuation currency and Rounding mode set in the valuation policy.

You cannot select or change the currency on the payment registration page.

You can check the valuation policy settings by clicking Open valuation policy settings.

  1. Supplier (Required)
    Select the supplier to which the payment applies using the radio button.

    • Active suppliers for the target brand are displayed as options.
    • You can filter suppliers in the search field.

  2. Payment date (Required)
    Enter the payment date. You can select the date from the calendar.

    • Specify a payment date on or before the current business date determined by the business time settings.
    • Past dates must fall within the backdating period configured in the business time policy, measured from the current business date. Payments cannot be recorded more than 365 days before that date.

  3. Payment amount (Required)
    Enter the payment amount.

    • Enter a positive number greater than 0 using half-width digits.
    • Exponential notation cannot be used.
    • The values that can be entered vary depending on the displayed valuation currency. For details, see Required Fields and Input Conditions.

  4. External reference
    If necessary, enter an external reference number related to the payment, such as an invoice number or transfer number.

  5. Memo
    If necessary, enter supplementary information about the payment.

Click the Reset form button to clear the payment date, payment amount, external reference, and memo.
The selected supplier is retained.

Record a Payment​

  1. After reviewing the details, click the Record payment button.

    If the process is successful, the payment is recorded.

    If the process fails, an error is displayed. Check the error details and the registration status in the payment list, then try the operation again.

Important Notes​

When Payables Management Is Disabled​

Payables management must be enabled for the target brand to record a payment.

You cannot record a payment when payables management is disabled.

If "Supplier payables are unavailable" is displayed, click the Go to supplier payables settings button to open the settings page and enable payables management.

Valuation Policy and Payment Currency​

Payments are recorded in the valuation currency set in the maker's valuation policy.

You cannot record a payment if the valuation policy is not set or is disabled.

Check the Input Conditions for the Payment Date and Payment Amount​

Specify a payment date on or before the current business date determined by the business time settings.

Past dates must fall within the backdating period configured in the business time policy, measured from the current business date. Payments cannot be recorded more than 365 days before that date.

Enter the payment amount according to the number of decimal places and number format supported by the displayed valuation currency.

If the input conditions are not met, an error occurs when you try to record the payment.

For details, see Required Fields and Input Conditions.