Skip to main content

Archive a Supplier

info

This page describes procedures for environments using Inventory Management (New Method).

If your screen layout differs from the one shown on this page, refer to the Inventory Management (Conventional Method) manuals.

Overview​

This section explains how to archive suppliers that are no longer needed in Inventory Management (New Method).

Purpose​

The purpose of archiving suppliers is to organize suppliers that are no longer used and make it easier to manage the currently used suppliers.

Feature Description​

Suppliers That Can Be Archived and What Happens After Archiving​

You can archive suppliers with an Active status. The status of archived suppliers changes to Archived.

You can no longer edit the information of archived suppliers.

Suppliers already set for a product master SKU keep their link even after archiving.
However, you cannot select an archived supplier when setting a supplier for a product master SKU.

Purchase Orders and Receipts That Use an Archived Supplier​

When you archive a supplier, you cannot complete purchase order and receipt processes that use that supplier.

  • Purchase Orders with "PRE-CONFIRM" status: You can cancel the purchase order, but you cannot edit or confirm the purchase order.
  • Purchase Orders with "AWAITING INBOUND RECEIPT" status: You can cancel the purchase order, but you cannot create a receipt from the purchase order.
  • Purchase Orders with "INBOUND PARTIALLY RECEIVED" status: You cannot create a receipt from the purchase order.
  • Receipts with "PRE-CONFIRM" status: You cannot edit or confirm the receipt.

Instructions​

Navigate to the supplier archiving page​

  1. Click the Inventory menu.
  2. Click the Inventory Operations tab.
  3. Click Purchasing.
  4. Click Suppliers.
  5. Search
    You can use the fields to filter the list of suppliers.
  6. Click the Supplier Code of the supplier you want to archive.
    The "Supplier detail" page opens.
  7. Click the Archive button.
    The "Archive supplier" page opens.

Archive a supplier​

Review the displayed supplier information and click the Archive supplier button.

If the process is successful, the supplier is archived.

Important Notes​

Archive only after confirming there are no purchase orders or receipts in use​

When you archive a supplier, you cannot complete purchase order and receipt processes using the archived supplier.

Before archiving a supplier, check whether any purchase orders or receipts still use that supplier, and complete any necessary processing first.

In the Product Master, You Cannot Select an Archived Supplier When Setting a Supplier for a SKU​

Even if you archive a supplier, suppliers already set for a product master SKU will not be automatically unlinked.

After archiving, you cannot select an archived supplier when setting a supplier for a product master SKU.

Archived Suppliers Cannot Be Restored​

Once a supplier is archived, it cannot be restored.

Make sure the supplier to archive is correct before you proceed.