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Cancel a Purchase Order for a Supplier

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This page describes procedures for environments using Inventory Management (New Method).

If your screen layout differs from the one shown on this page, refer to the Inventory Management (Conventional Method) manuals.

Overview​

This section explains how to cancel a purchase order for a supplier in Inventory Management (New Method).

Purpose​

This feature is used to remove purchase orders that are no longer needed from day-to-day operations and to organize the purchase order status.

By canceling unnecessary purchase orders, it becomes easier to grasp the purchase order status.

Feature Description​

What Is Canceling a Purchase Order?​

Canceling a purchase order is an operation to revoke a purchase order that is no longer needed.

When you cancel a purchase order, its status becomes CANCELLED.

Purchase Orders That Can Be Cancelled​

Purchase orders with a status of PRE-CONFIRM or AWAITING INBOUND RECEIPT can be cancelled.

Purchase orders with a status of INBOUND PARTIALLY RECEIVED or INBOUND RECEIVED cannot be cancelled.

Purchase Order Status​

There are 5 types of purchase order statuses:

  • PRE-CONFIRM: The state immediately after creating a purchase order, before confirmation. You can edit or cancel the purchase order.
  • AWAITING INBOUND RECEIPT: The state where the purchase order is confirmed and awaiting inbound receipt. You can cancel the purchase order, but you cannot edit it.
  • INBOUND PARTIALLY RECEIVED: The state where the purchase order is confirmed and a partial inbound receipt is completed. You cannot edit or cancel the purchase order.
  • INBOUND RECEIVED: The state where the purchase order is confirmed and all inbound receipts are completed. You cannot edit or cancel the purchase order.
  • CANCELLED: The state where the purchase order has been cancelled.

Instructions​

Navigating to the Purchase Order Cancellation Screen​

  1. Click the Inventory menu.

  2. Click the Inventory operations tab.

  3. Click Purchasing.

  4. Click Purchase orders.

  5. Search
    You can narrow down purchase orders using the filter fields.

    To narrow down the purchase orders to cancel, specify Draft or AWAITING INBOUND RECEIPT for Status.

  6. Click the purchase order number of the purchase order you want to cancel.
    The "Purchase order detail" page opens.

  7. Click the Cancel Purchase Order button.
    The "Cancel Purchase Order" page opens.

Canceling the Purchase Order​

  1. After reviewing the details, click the Cancel Purchase Order button.

    Upon successful processing, the purchase order is cancelled.

Important Notes​

Purchase Order Cancellations Cannot Be Undone​

Once a purchase order is cancelled, it cannot be undone.

Make sure you are canceling the correct purchase order.