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Edit a Supplier

info

This page describes procedures for environments using Inventory Management (New Method).

If your screen layout differs from the one shown on this page, refer to the Inventory Management (Conventional Method) manuals.

Overview​

This section explains how to edit an existing supplier master in Inventory Management (New Method).

Purpose​

Use this feature to review and update existing supplier master data so the supplier information referenced in purchase orders, receipts, and the product master stays current.

Updating fields such as the supplier code, display name, and external party ID as needed helps you manage supplier information used in purchasing operations based on your current processes.

Feature Description​

What is a supplier?​

A supplier is master data for managing suppliers used in purchasing operations.

Registered suppliers are mainly used for purchase orders and receipts.
In the product master, suppliers are set for each SKU and used as reference information for managing which supplier to use.

Suppliers are managed by brand and are not shared across different brands from the same manufacturer.

Instructions​

Navigate to the supplier editing page​

  1. Click the Inventory menu.
  2. Click the Inventory Operations tab.
  3. Click Purchasing.
  4. Click Suppliers.
  5. Search
    You can search for suppliers using the filters.
  6. Click the Supplier code of the supplier you want to edit.
    The "Supplier detail" page opens.
  7. Click the Edit button.
    The "Edit supplier" page opens.

How to fill out the form​

Edit the fields as necessary.

  1. Supplier code (Required)
    Enter the code to identify the supplier.
  2. Display name (Required)
    Enter the display name of the supplier.
  3. External party ID (Optional)
    Enter the supplier ID or code used in external systems, such as the supplier's system, if any.

Update the supplier​

Review your entries and click the Update supplier button.

If the process is successful, the supplier information is updated.

Important Notes​

Supplier code and display name are required​

Supplier code and Display name are required fields. You cannot update the supplier if either field is blank or contains only spaces.

Before updating the supplier, make sure both fields are entered.

Impact of updating supplier information​

When supplier information is changed, how the change is reflected in existing purchase order and receipt data depends on their status.

  • Unconfirmed orders and receipts: When editing or confirming purchase order and receipt data, the latest supplier information is reflected. Before proceeding, check that the supplier name, supplier code, and other information shown on documents are correct.
  • Confirmed orders and receipts: Because the information at the time of the transaction is retained, the contents of the confirmed data are not changed even if you edit the supplier.

Also, changing the display name or supplier code does not change the SKU associations in the product master.