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Confirm a Purchase Order for a Supplier

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This page describes procedures for environments using Inventory Management (New Method).

If your screen layout differs from the one shown on this page, refer to the Inventory Management (Conventional Method) manuals.

Overview​

This section explains how to check created, unconfirmed purchase orders and confirm the purchase order details to suppliers in Inventory Management (New Method).

Purpose​

This feature is used to check created purchase order details before confirmation and confirm purchase order details for suppliers using a standard procedure.

By treating purchase order confirmation as a business milestone, unconfirmed purchase orders and confirmed purchase orders can be separated, allowing confirmed purchase order details to be referenced under the same criteria among responsible staff.

Feature Description​

What Is Purchase Order Confirmation?​

Purchase order confirmation is an operation to check the supplier-facing document contents and purchase order lines for created, unconfirmed purchase orders, and confirm the purchase order details.

Once a purchase order is confirmed, the purchase order details including the amount at the time of confirmation are recorded and become uneditable.

Immediately after confirming a purchase order, the status becomes AWAITING INBOUND RECEIPT.

Purchase Order Status​

There are 5 types of purchase order statuses:

  • PRE-CONFIRM: The state immediately after creating a purchase order, before confirmation. You can edit or cancel the purchase order.
  • AWAITING INBOUND RECEIPT: The state where the purchase order is confirmed and awaiting inbound receipt. You can cancel the purchase order, but you cannot edit it.
  • INBOUND PARTIALLY RECEIVED: The state where the purchase order is confirmed and a partial inbound receipt is completed. You cannot edit or cancel the purchase order.
  • INBOUND RECEIVED: The state where the purchase order is confirmed and all inbound receipts are completed. You cannot edit or cancel the purchase order.
  • CANCELLED: The state where the purchase order has been cancelled.

Instructions​

Navigating to the Purchase Order Confirmation Screen​

  1. Click the Inventory menu.
  2. Click the Inventory operations tab.
  3. Click Purchasing.
  4. Click Purchase orders.
  5. Click the order number of the purchase order to be confirmed.
    The "Purchase order detail" page opens.
  6. Click the Confirm Purchase Order button.
    The "Confirm purchase order" page opens.

Confirming Purchase Orders​

After reviewing the purchase order details, click the Confirm Purchase Order button.

Upon successful processing, the purchase order is confirmed.

Important Notes​

Only Unconfirmed Purchase Orders Can Be Confirmed​

Only purchase orders with a status of PRE-CONFIRM can be confirmed.

When confirming a purchase order, check the status of the target purchase order.

Purchase Order Details Cannot Be Edited After Confirmation​

Confirmed purchase order details cannot be edited.

If changes become necessary for a purchase order in AWAITING INBOUND RECEIPT, cancel the purchase order and create a new one.