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Activate Supplier Payables

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This page describes procedures for environments using Inventory Management (New Method).

If your screen layout differs from the one shown on this page, refer to the Inventory Management (Conventional Method) manuals.

Overview​

This page explains how to activate supplier payables by brand in Inventory Management (New Method).

Purpose​

The main purpose of this feature is to start supplier payables management for each brand and centrally manage payables based on receipts and payment information for suppliers.

By managing payable balances together with payment information, you can track the payable balance for each supplier.

Feature Description​

What Is Supplier Payables Management?​

Supplier payables management is a feature for managing payables based on receipts from suppliers and the payment status of those payables.

By applying payment records to payables, you can manage the payable balance for each supplier.

For information on recording payments, see Record a Supplier Payment.

Receipts Subject to Supplier Payables Management​

Receipts created after supplier payables are successfully activated are subject to supplier payables management.

Receipts created before supplier payables activation are not included, even if they are edited or confirmed after activation.

Whether a receipt is subject to supplier payables management is determined when the receipt is created, not when it is confirmed.

For information on creating receipts, see Create a Purchase Receipt from a Supplier.

Supplier Payables Status​

The content displayed varies depending on the supplier payables status of the target brand.

  • Not activated: Supplier payables are not configured for the brand.
  • Active: Supplier payables are available. The start date and time are displayed, and the activation controls are not displayed.
  • Scheduled: An existing pending-start setting is configured. It remains pending until the start date and time. At the start date and time, the status is automatically treated as Active.

If the page remains open after the start date and time, the displayed status does not change. Reopen or reload the page to check the status.

Status of Other Accessible Brands​

The Other accessible brands section displays the supplier payables status of brands other than the current brand that the current user can access.

You can check the brand name and supplier payables status. If necessary, click Open settings to open the supplier payables settings page for the target brand.

You must also activate supplier payables separately for each other brand. The activation operation does not apply to all brands in the maker organization.

Permissions and Settings Required to Activate Supplier Payables​

Only users with one of the following permissions can perform this operation.

  • Primary Owner
  • Owner
  • Member / Admin

To activate supplier payables, the valuation policy must be configured and enabled.

You can check the valuation policy settings and enabled status at [Inventory] > [Settings] > [Valuation policy].

Instructions​

Navigate to the Supplier Payables Settings Page​

  1. Click the Inventory menu.
  2. Click the Settings tab.
  3. Click the Supplier payables tab.
    The Supplier payables page opens.

Activate Supplier Payables​

  1. Confirm that the status of the brand shown under Current brand is Not activated.

  2. Review the notes, and select the checkbox labeled I understand that earlier receipts are excluded and activation cannot be undone.

    The Activate Supplier Payables button becomes clickable after you select the checkbox.

  3. Click the Activate Supplier Payables button.

    After the operation completes, "Supplier payables settings saved" appears.
    Wait for the status to refresh, then confirm that it shows Active and that the start date and time are displayed.

    If the process fails, an error is displayed.

Important Notes​

Activation Cannot Be Undone or Changed​

Supplier payables activation cannot be undone.

You also cannot change the start date and time or schedule activation for a specified date and time.

The Activation Button Is Not Displayed or Cannot Be Clicked​

If the Activate Supplier Payables button cannot be clicked, select the checkbox labeled I understand that earlier receipts are excluded and activation cannot be undone.

If the status is Active or Scheduled, the Activate Supplier Payables button is not displayed. For details, see Supplier Payables Status.

Receipts Created Before Activation Are Not Included​

Receipts created before activation are not subject to supplier payables management, even if they are edited or confirmed afterward.

Troubleshooting​

The Activation Result Cannot Be Confirmed​

If a communication error or another error is displayed after processing, do not activate supplier payables again. Reopen or reload the page and check the current status.

If the status is Active, you do not need to perform the operation again. If the status is Not activated, perform the operation again as needed.