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Configure Payment Due Rules for Buyers (Billing Schedule)

Overview​

This feature allows you to set the payment due date for draft invoices automatically issued by the Billing Schedule feature on a per-buyer basis.

Purpose​

By setting payment due date rules for each buyer, you can manage different payment terms for each buyer as individual rules.

This makes it easier to switch between managing payment due dates uniformly on the Billing Schedule side and managing different payment due dates for each buyer, and is used when standardizing the management method for billing terms.

Feature Description​

You can set payment due dates for each buyer​

The payment due date rule is a feature for setting the payment due date for draft invoices automatically issued by the Billing Schedule feature for each buyer.

The settings configured with this feature are not referenced during normal invoice creation, but are applied to draft invoices automatically issued by the Billing Schedule feature.

Application priority is determined by the settings on the Billing Schedule side​

In addition to individual buyer settings, payment due date rules can also be set in Override payment Due rules on the Billing Schedule side.

If Override payment Due rules on the Billing Schedule side is Enable, the rules set on the Billing Schedule side take priority.

If Override payment Due rules on the Billing Schedule side is Disable, the payment due date rules registered for each buyer are referenced.

Depending on conditions, the payment due date may remain unset​

If Override payment due date rules on the Billing Schedule side is Disable and the individual payment due date rule for the buyer is also Disable, the payment due date for the automatically issued draft invoice will be unset.

Payment due dates can be specified in two formats​

In the payment due date rule, specify the payment due date in one of the following formats:

  • By Month + Day (e.g. 2 months later, end of month)
    • The "month to which the closing date belongs" is treated as the billing month.
    • Specify "Nth day of M months later" based on the billing month as the payment due date.
  • By Days (e.g. 30 days after billing date)
    • The "closing date" is treated as the billing date.
    • Specify "N days later" based on the billing date as the payment due date.

For details on the Billing Schedule feature, refer to Create a Billing Schedule.

Instructions​

Configure the payment due date rule using the buyer edit feature.

Navigating to the buyer edit screen​

  1. Click the Buyers menu.
  2. Click the Connected Buyers tab.
    *It is opened by default.
  3. Search Buyers
    You can narrow down buyers by entering conditions into each item.
  4. Click the Edit button for the buyer to be configured.
    The page transitions to Edit a Buyer.

How to fill out the form​

Configure the Default Payment Due Rule within the Terms & Conditions section.

  1. Default Payment Due Rule
    Specify whether to set the payment due date rule or not using the toggle button.

    • Enable: Sets the payment due date rule for the corresponding buyer. Also, select the format of the payment due date from the dropdown.
    • Disable: Does not set the payment due date rule for the corresponding buyer.

  2. If you set the Default Payment Due Rule to Enable, select one of the following from the dropdown and set the payment due date.

    • By Month + Day (e.g. 2 months later, end of month)

      • Number of months: Select from Current month to In 12 months from the dropdown.
      • Day specification: Select the date from the dropdown.

      Example: Specifying In 1 month and End of Month (On or after the 28th) results in Closing at end of month, payment at end of following month.

    • By Days (e.g. 30 days after billing date)

      • NET: Enter a numerical value for "N days later" based on the billing date as the payment due date.

      Example: If you enter 30 in NET, the payment due date will be 30 days after the billing date.

Updating the payment due date rule​

After confirming the input details, click the Update button to save.

If the process is successful, the payment due date rule is set for the buyer.

Important Notes​

Target data to which the rule is applied​

The payment due date rule is a rule applied to draft invoices automatically issued by the Billing Schedule feature.

It is not a setting referenced during normal invoice creation.

Beware of unintended bulk application due to "Override payment Due rules" in Billing Schedule​

If Override payment Due rules on the Billing Schedule side is Enable, this rule set individually for the buyer will not be referenced at all.

If you want to manage due dates for each buyer, you must first confirm that "the setting on the Billing Schedule side is Disable" before use.