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Archive Backlog SKUs

Overview​

Explains how to archive (hide) products that can no longer be delivered for some reason before delivery, or products with incorrect order quantities, from the Backlog SKU list.

Purpose​

By archiving Backlog SKUs, products that will not be delivered can be excluded from the Backlog SKU list, and only items that actually need to be delivered can be managed in the list.

It also helps to unify the understanding of non-delivery among personnel and prevent delivery omissions.

Feature Description​

What is Archiving?​

Archiving is an operation to hide the target products on the Backlog SKU list.

Archived Backlog SKUs are treated as Archived Backlog SKUs and are excluded from the Backlog SKU list.

For the procedure to create Backlog SKUs, please refer to Create Backlog SKUs.

Required Specification Items for Archiving​

To archive Backlog SKUs, the following three items must be specified.

  • Target Buyer
  • Backlog SKUs to archive
  • Quantity to archive

Inventory Operation Settings​

You can set whether to perform inventory operations at the same time as archiving Backlog SKUs by selecting Enable or Disable.

When setting inventory operations to Enable, the following settings are required.

  • Source: Specify the Label and Location that will be the source of the inventory movement.
  • Destination: Specify the Label and Location that will be the destination of the inventory movement.
    • At the destination, you can also specify Clear without transferring.
    • The Inventory Label and Inventory Location that will be the destination must have masters created in advance.

Instructions​

Move to the Archive Backlog SKU Screen​

  1. Select Transactions menu > Delivery Management.
  2. Click Archive Undelivered SKUs.
    Transitions to the "Archive Undelivered SKUs" page.

How to Fill Out the Form​

  1. Use Inventory Operation
    Specify whether to perform inventory operations (movement) at the same time as archiving Backlog SKUs using the toggle button.

    • Enable: Inventory operations (movement) are performed at the same time as archiving Backlog SKUs. Please enter the Source and Destination.
    • Disable: Inventory operations (movement) are not performed at the same time as archiving Backlog SKUs. Entry for Source and Destination is not required.

  2. Source
    If Use Inventory Operation is set to Enable, select the Label and Location that will be the source of the inventory movement.
    Selection can be made from the pulldown for both.

  3. Destination
    If Use Inventory Operation is set to Enable, select the Label and Location that will be the destination of the inventory movement.
    Selection can be made from the pulldown for both.

    If Clear without transferring is selected for Label, Location cannot be selected.

  4. Search Buyers
    You can search for the target Buyer for archiving Backlog SKUs by filtering from each item.

  5. Select Buyer
    Click the Select button for the target Buyer for archiving Backlog SKUs.

  6. Filter SKUs
    You can filter the Backlog SKUs to be archived from each item.

    After entering conditions into the input form, please press the Enter key.

  7. Select Undelivered SKUs
    Check the Backlog SKUs to be archived and select the quantity to be archived from the pulldown.

    • To select all displayed Backlog SKUs, click Select All.
    • To deselect all displayed Backlog SKUs, click Unselect All.

Executing Backlog SKU Archiving​

After confirming the entered details, click the Archive button.

The set SKU quantities will be archived (hidden) from the Backlog SKU list.

Important Notes​

Resetting Selected Items due to Changes in Inventory Operation Settings​

If you switch Use Inventory Operation between Enable and Disable, or change the Source or Destination after setting the Buyer or target SKUs, the settings will be reset.

It is recommended to complete the Inventory Operation settings before setting the Buyer and SKUs.

Discrepancy Between System and Physical Inventory due to Inventory Operations​

If "Use Inventory Operation" is set to active when executing archiving, inventory movement or clearing will occur.

If you choose Clear without transferring in the settings or execute archiving while an incorrect Destination is specified, it may cause a discrepancy between the actual physical inventory quantity and the inventory quantity on the system, so careful setting is required.