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View Billing Balances

Overview​

This feature allows you to check and manage the total amount of unpaid balances and balance history based on the creation of Invoices and Payment Confirmations, organized by currency.

Purpose​

The primary purpose of checking billing balances is to review unpaid amounts and balance histories based on invoices and payment confirmations by currency, and manage billing and payment records in one place.

Because you can trace back from the balance history to the source document, it can also be used to determine carryover amounts or collections and explain changes internally.

Feature Description​

In Billing Balances, you can check unpaid amounts recorded based on the creation of Invoices and Payment Confirmations by currency.

Details that can be checked in Billing Balances and Balance History​

You can check the Billing Balances for each Buyer and the total Billing Balances for all Buyers by currency.

In the Balance History, you can check all event logs of increases and decreases in each Buyer's Billing Balances on a date and time basis.

Additionally, in the Balance History, you can check the correspondence with the original documents (Invoices or Payment Confirmations) that caused the increase or decrease.

Timing of Balance Increases and Decreases​

"Increase" and "Decrease" in Billing Balances are recorded according to the type of action source and the operation performed.

If the action source is an Invoice, the judgment is based on the amount after deducting the Carryover Amount from the billing amount.

  • Balance Increase
    • When an Invoice with a positive billing amount after deducting the Carryover Amount is created
    • When a Draft Invoice with a positive billing amount after deducting the Carryover Amount is confirmed
    • When an Invoice with a negative billing amount after deducting the Carryover Amount is deleted
    • When a Payment Confirmation is deleted
  • Balance Decrease
    • When an Invoice with a negative billing amount after deducting the Carryover Amount is created
    • When a Draft Invoice with a negative billing amount after deducting the Carryover Amount is confirmed
    • When an Invoice with a positive billing amount after deducting the Carryover Amount is deleted
    • When a Payment Confirmation is created

Carryover of Unpaid Amounts​

Unpaid amounts in the Billing Balances can be added as a Carryover Amount when creating the next Invoice.

Furthermore, in the Billing Schedule feature, unpaid Billing Balances are automatically aggregated and reflected in the Carryover Amount of Draft Invoices.

For details, please refer to Create a Billing Schedule.

Instructions​

Navigating to the Operation Screen​

  1. Click Transactions menu > Billing Management.
  2. Click the Billing Balances tab.

Checking Billing Balances​

  1. If necessary, enter criteria in each field of Search Buyers to filter the Buyers for whom you want to display Billing Balances.
  2. Check the Billing Balances of each Buyer in a list organized by currency.
  3. If necessary, click the column label of a currency to sort the list in ascending or descending order of the amount corresponding to that currency.
  4. From Total Balances of All Buyers, check the total Billing Balances of all Buyers for each currency.

Checking Balance History​

You can check the balance history for each Buyer from the Billing Balances list.

  1. Click the Show Details icon for the target Buyer.
    The Balance History modal opens.

  2. You can check all event logs of increases and decreases in Billing Balances.

    If necessary, you can perform prescribed operations by clicking the following icons or buttons:

    • Show Details icon in the Action Source column: You can transition to the detail screen of the Invoice or Payment Confirmation that triggered the balance increase or decrease.
    • Create Invoice: Transition to the Create a New Billing Invoice page to start the invoice creation process for the corresponding Buyer.
    • Create a New Payment Confirmation: Transition to the Create a New Payment Confirmation page to start the payment confirmation creation process for the corresponding Buyer.

Important Notes​

If you are performing invoice creation tasks on DEXTRE, the Billing Balances will continue to increase unless you create a Payment Confirmation​

Creating a Payment Confirmation is optional, but please note that the Billing Balances recorded on DEXTRE will accumulate with figures that differ from the actual status.

Troubleshooting​

Because Payment Confirmations have not been created until now, there is a large Billing Balance​

Billing Balances cannot be updated directly to 0.

You must create a Payment Confirmation to offset the existing Billing Balance.

Please consider adjustments using the bulk import feature for Payment Confirmations.