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Bulk Confirm Order Confirmations

Overview​

This feature allows you to perform the operation to Confirm Order Confirmations (OCs) for multiple orders simultaneously.

Purpose​

By performing the operation to Confirm Order Confirmations in bulk, you can reduce the man-hours required for individual confirmation operations, improving business efficiency and creating more time.

Additionally, it can be used to ensure the consistency of Confirmed Order Data and maintain operational control by unifying multiple orders into a confirmed state.

Feature Description​

Target Order Statuses​

The bulk confirmation of Order Confirmations can be executed for orders in any of the following states:

  • Created states such as OC Created
  • Buyer-approved states such as OC Approved

For instructions on how to create an Order Confirmation, please refer to Create an Order Confirmation.

Status Transition After Confirmation​

When an Order Confirmation is confirmed, the Status transitions to OC confirmed.

If you confirm from a created state such as OC Created, the flow to receive approval from the Buyer is skipped.

Concurrent Operations During Confirmation​

Simultaneously with the confirmation process, you can configure the Turn notification-sending on or off (Enable/Disable) to the Buyer.

If you enable notifications, you can add an optional message to the email body.

Features Available After Confirmation​

After you Confirm OCs, the following features become available:

  • Features related to Delivery, such as Create Delivery Invoice
  • Features related to Backlog SKUs, such as Bulk Create Backlog SKUs

Additionally, you can revert to the created state under certain conditions using Make The Order Confirmation Editable.

Instructions​

Navigating to the Confirm OCs Screen​

  1. Click the Transactions menu > Order Management.

  2. From the Orders list, check the checkboxes for the orders you want to include in the Bulk Action Scope.

    • You can narrow down the orders by entering conditions in each item of Search.
    • Multiple checkboxes can be selected.
    • To select all orders matching the search criteria, click Select All.
    • Orders with statuses other than the target status can be selected simultaneously, but they will not be included in the bulk confirmation.
    • To uncheck all boxes, click Remove All Selections.

  3. Click the Bulk Action dropdown.

  4. Select Confirm OCs.
    The "Confirm OCs" modal will be displayed.

How to Fill Out the Form​

  1. Turn notification-sending on or off
    Specify whether to enable or disable notification sending to the Buyer using the toggle button.
    • Enable: Sends an automated email notification to the Buyer.
      You can include a message for each Language in the email body.
    • Disable: Does not send an automated email notification to the Buyer.
  2. Target Orders
    You can review the orders for which the bulk confirmation of Order Confirmations will be performed.

Confirm OCs​

After reviewing the entries, select the Confirm button.

If the process is successful, the bulk confirmation of Order Confirmations will be executed.

Important Notes​

Operational Cautions Regarding Mandatory Approval Rules​

Even if the Buyer approval is operationally "required," the system specification allows for bulk confirmation while the status is OC Created (skipping approval).

Operational caution is necessary, such as verifying that the target data is definitely in the OC Approved status before executing the bulk confirmation.