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Download a Commercial Invoice PDF

Overview​

This section explains how to generate and download a Commercial Invoice PDF from an existing Export Document.

Purpose​

You can use a Commercial Invoice PDF as a document required for customs clearance procedures and for confirming the prices, quantities, and transaction terms of products to be exported with business partners.

It reflects the information configured in the Export Document and can be reviewed and shared as a document that shows invoice details from the seller to the buyer.

Feature Description​

What is a Commercial Invoice?​

A Commercial Invoice is a billing document that shows the product name, quantity, price, and transaction terms of products to be exported.

It is used for customs clearance procedures and as a document that shows invoice details from the seller to the buyer.

The Commercial Invoice presents the SKU information, quantities, prices, and transaction terms configured in the Export Document in document form.

Main items that can be configured when downloading​

You can configure the following items when outputting the PDF.

  • PDF Layout
  • Letter Head
  • Signature
  • Font Size
  • Transaction Information
  • Shipper Information
  • Displaying product images

You can save the download settings as default settings​

The settings used during download can be saved as default settings.

The saved default settings can be used the next time you download a Commercial Invoice PDF.

Instructions​

Open the Commercial Invoice PDF download modal​

  1. Click the Transactions menu > Export Management.
  2. Click the Download Commercial Invoice PDF button for the target Export Document.
    The "Download a Commercial Invoice PDF" modal opens.

Complete the form​

Specify default settings​

  1. Use default settings
    If saved default settings are available, use the checkbox to choose whether to apply them.

    • If the checkbox is checked: Uses the saved default settings. Proceed directly to the steps in Download a Commercial Invoice PDF.
    • If the checkbox is unchecked: Do not use the default settings and configure the various download settings.

  2. Overwrite default settings with the following
    If selected, the download settings saved in the default settings are overwritten with the current download settings.

    From the next time onward, these download settings can be used as the default settings.

Configure the PDF output contents​

  1. PDF Layout
    Select one of the following from the drop-down menu.

    • Output the SKU of an item, split by options and size.: Displays SKU information in separate columns for each field.
    • Output the SKU of an item in one line.: Does not group SKUs by model number, but outputs separate line items for each SKU.

  2. Letter Head
    Select a registered Letter Head from the drop-down menu.

    For instructions on how to create a Letter Head, see Create a Letter Head for Document Output.

  3. Signature
    Select a registered Signature from the drop-down menu.

    For instructions on how to create a Signature, see Create a Signature for Document Output.

  4. Font Size
    Select 6px, 8px, 9px, or 10px from the drop-down menu.

  5. Display transaction information on the first page only
    If selected, the Transaction Information shown in the header is omitted from the second page onward.

  6. SKU property column display name overwrite settings
    Set this option only when Output the SKU of an item, split by options and size. is selected for PDF Layout.

    The SKU property column display name on the PDF will change depending on whether the checkbox is checked or unchecked.

    tip

    For example, if the SKU Property display names are Color and Size, the display names will change as follows.

    • If checked: The headings in the PDF output will be overwritten with their respective display names, Color and Size.
    • If unchecked: The headings in the PDF output will be displayed as SKU Property 1 and SKU Property 2.

  7. PDF Header Title
    Enter a title for the PDF header.

    A default title is inserted automatically.
    You can also replace it with custom text.

  8. Display Company Name in Shipper Information
    To display the company name in the Shipper Information section of the Commercial Invoice PDF, select the checkbox.

    If cleared, the company name is hidden from the Shipper Information section of the Commercial Invoice PDF.

  9. Display Brand Name in Shipper Information
    To display the brand name in the Shipper Information section of the Commercial Invoice PDF, select the checkbox.

    If cleared, the brand name is hidden from the Shipper Information section of the Commercial Invoice PDF.

  10. Display the product image in PDF
    If selected, the product image is displayed on the Commercial Invoice PDF.

    If cleared, the product image is hidden from the Commercial Invoice PDF.

  11. File Name
    You can customize the file name used when downloading the PDF.

    The File Name will be automatically populated with a file name based on the document numbering rules.

    For document numbering rules, see Configure Document Numbering Rules.

Download a Commercial Invoice PDF​

  1. After reviewing the details, click the Download button.
    PDF generation begins.

    When the process succeeds, the "PDF generation is completed." modal appears.

  2. Click the OPEN LINK button.
    The PDF file opens in a browser.

  3. Download the PDF from the page that opens.

Important Notes​

Output settings cannot be changed if "Use default settings" is checked​

If Use default settings is checked, the saved output settings will be applied.

To change the display settings for PDF Layout, Letter Head, Signature, Font Size, Transaction Information, Shipper Information, or product images, clear Use default settings.

When changing the contents of the Export Document​

On the PDF download screen, you can configure the output contents of the PDF.

If you want to change the contents of the Export Document such as SKU information, quantity, price, or transaction details, see Edit Export Documents (Packing List / Commercial Invoice) to edit the target Export Document before downloading the PDF.